Payroll Administrator (Hybrid)

South San Francisco, CA

📍 Location: South San Francisco, CA
📅 Schedule: Full-Time / Exempt (Hybrid)
💼 Department: Payroll - HR
📈 Reports to: Payroll Director
💰 Salary Range: $90,000 - $105,000

The salary range for this position is $90,000 - $105,000 per year for employees hired in the Bay Area. The pay range provided in this job posting represents the typical range or starting rate for candidates hired within the Bay Area region. Candidates hired in other California locations may have different starting salaries based on cost of living and market data variations. Factors that may be used to determine your actual starting salary include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparisons to other employees in similar roles.

✨ Make a Meaningful Impact

Aspiranet is seeking a detail-oriented and experienced Payroll Administrator to support accurate and timely payroll operations across our organization.

In this role, you will manage high-volume, full-cycle payroll processing while ensuring compliance with federal and California regulations. Your work plays a critical role in supporting employees across the agency, ensuring they are paid accurately, on time, and with confidence.

If you enjoy working in a fast-paced, mission-driven environment where precision and service matter, this is a great opportunity to contribute your expertise.

❤️ About Aspiranet

Aspiranet is a mission-driven California nonprofit dedicated to supporting children, youth, and families since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the opportunity to succeed.

Behind every program is a strong operational foundation and our Payroll team plays a key role in making that impact possible.

📝 Position Summary

The Payroll Administrator is responsible for supporting all aspects of high-volume, full-cycle payroll, including processing, auditing, compliance, reporting, and employee support.

This role partners closely with Human Resources and Finance to ensure payroll accuracy, maintain audit-ready documentation, and support payroll systems and processes in a complex, grant-funded nonprofit environment.

🔍 Key Responsibilities

Payroll Processing & Compliance

• Process semi-monthly payroll accurately and on time
• Ensure compliance with federal, state, and local wage and labor laws
• Process payroll transactions including pay changes, bonuses, reimbursements, and garnishments
• Ensure timely payment of payroll taxes and withholdings

Auditing & Reporting

• Audit and reconcile payroll data and balance sheet accounts
• Support W-2 preparation and reconciliation to the general ledger
• Generate payroll reports and perform data analysis
• Maintain audit-ready payroll documentation

Employee Support & Communication

• Serve as a resource for employees and managers on payroll-related questions
• Resolve complex payroll issues with a strong customer service approach
• Respond to requests from regulatory and external agencies

Systems & Process Management

• Maintain payroll system configurations, codes, and cost centers
• Support timekeeping system accuracy and compliance
• Maintain payroll-related content on internal platforms (e.g., SharePoint)
• Develop and document payroll policies, procedures, and internal controls

✅ Qualifications

• Bachelor’s degree in Accounting or related field
• Minimum 5+ years of high-volume payroll experience (nonprofit or complex funding environment preferred)
• Certified Payroll Professional (CPP) preferred
• Strong knowledge of payroll practices, wage and labor laws, and compliance requirements

Technical Skills

• Experience with payroll systems (UKG Ready/Kronos preferred)
• Advanced Excel skills (pivot tables, VLOOKUPs, data analysis)
• Proficiency in Microsoft Office Suite

Key Skills

• Strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines
• Excellent communication and customer service skills
• Problem-solving mindset with ability to handle complex payroll issues

💻 Work Environment

• Hybrid work environment with a mix of remote and in-office work
• Primarily office-based work using standard systems and equipment
• Collaborative work with HR, Finance, and cross-functional teams

❤️ Why Join Aspiranet?

• Mission-driven, inclusive, and collaborative culture
• Competitive compensation and comprehensive benefits package
• 403(b) retirement plan with employer matching
• Flexible hybrid work environment
• Generous paid time off and wellness benefits
• Employee Assistance Program (24/7 support)
• Ongoing training and professional development opportunities
• Opportunity to shape systems and improve outcomes through data

⚖️ Equal Employment Opportunity

Aspiranet is an equal opportunity employer committed to Inclusion, Diversity, Equity, and Access (IDEA). We believe a diverse workforce strengthens our organization and enhances outcomes for the youth and families we serve.

📝 How to Apply

Apply today and help create safe, healing environments where youth can thrive:

👉 www.aspiranet.org/careers