IT Administrative Assistant

Camarillo, CA

📍 Location: Onsite - Camarillo, CA

📅 Schedule: Full-Time - Non-Exempt

💼 Department: Information Technology

📈 Reports to: Director of Information Systems

💰 Pay Range: $21.00 - $25.00/HR

✨ Make a Meaningful Impact

Aspiranet, a leading California-based nonprofit dedicated to supporting children, youth, and families, is seeking a dedicated and detail-oriented IT Administrative Assistant to join our team. If you thrive in a fast-paced, mission-driven environment and have a passion for providing excellent operational support while collaborating and working with the HQ team, we’d love to hear from you.

❤️ About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our services span the state and are delivered through six dedicated divisions: Foster Care and Adoption, providing support for children and families throughout the foster and adoption journey; Transitional Aged Youth (TAY), offering programs that guide young adults as they transition from foster care to independent living; Residential, delivering therapeutic care in structured, supportive environments to help youth thrive; Intensive Home-Based Services, focused on meeting individualized needs within the home, school, and community; Behavioral Health, delivering short-term, intensive mental health services for youth at risk; and Family and Community, emphasizing early intervention and family-strengthening supports. At Aspiranet, every role contributes to something greater—helping to create a future where opportunity, hope, and healing are within everyone’s reach.

📝️ Position Summary

The IT Administrative Assistant will provide comprehensive administrative support to the IT department handling tasks such as managing schedules, processing documents, maintaining records, ordering inventory, and supporting IT team members. This role requires strong organizational and communication skills, attention to detail, multitasking abilities, and a solid understanding of both administrative and technical processes. The ideal candidate will also possess excellent customer service skills and experience with various computer software applications. This role plays a critical part in ensuring the efficiency and smooth operation of the IT department.

🔍Key Responsibilities

• Coordinate logistics for meetings, including preparing agendas, scheduling, taking minutes, and distributing meeting summaries.
• Assist in preparing, proofreading, and distributing reports, presentations and memos.
• Update and manage internal documentation such as IT policies, procedures and reports while ensuring a structured and accessible filing system.
• Provide general administrative support, including answering and directing phone calls, responding to emails, and preparing correspondence.
• Handle the administrative aspects of IT procurement of equipment and supplies, including ordering, tracking, inventorying, and maintaining equipment.
• Submit and reconcile expense reports, process invoices and track department expenses.
• Manage contact lists and maintain updated records of vendors, suppliers, and stakeholders.
• Serve as a main point of contact between IT staff, departments, clients, vendors, and stakeholders, ensuring smooth communication and efficient management of inquiries and requests.
• Coordinate with executive and senior administrative assistants to handle requests from agency leadership and other divisions.
• Assist with planning, implementation, and monitoring of IT projects and project deadlines.
• Support budget management by tracking expenses, generating reports, and providing data for budgeting and planning.
• Help with the preparation and processing of invoices and ensure timely payments.
• Maintain an up-to-date understanding of current IT systems, tools, and software applications to effectively support the IT teams.
• Exercise discretion and uphold confidentiality when handling sensitive IT matters, including but not limited to data security, HIPAA compliance, and other privacy regulations, ensuring that all confidential information is protected in accordance with company policies and legal requirements.
• Perform additional duties as assigned by the Director of Information Systems.

✅ Qualifications

• Associate’s degree (or higher) in Business Administration, Information Technology, or related field preferred; or equivalent combination of education and relevant professional experience.
• Previous administrative or support experience, ideally in an IT or technology-focused environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
• Strong written and verbal communication skills, with the ability to interact effectively with internal teams, external partners, and vendors.
• Strong organizational skills with experience managing schedules, coordinating meetings, and maintaining documentation.
• Attention to detail when organizing files, records, and documentation.
• Capability to assist in tracking project deadlines, organizing resources, and supporting IT project planning and implementation.
• Strong interpersonal skills with a professional demeanor when handling requests from stakeholders.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Discretion in handling sensitive and confidential information, adhering to confidentiality policies.
• Familiarity with basic IT terminology, hardware, software, and ticketing systems, with adaptability to new technologies and processes and an eagerness to learn and take on new responsibilities as technology evolves.
• Able to work independently with minimal supervision, as well as part of a team

💻 Work Environment & Schedule

• On-site role in Camarillo, CA.
• Monday - Friday (8:00 AM - 5:00 PM)

❤️ Why Aspiranet?

• Competitive compensation, comprehensive benefits package, and a 403(b) retirement plan with employer matching.
• Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more.
• Flexible paid time off including 11 paid holidays, 10 vacation days, 10 sick leave days, two diversity days, and paid birthday time off.
• Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.
• Training opportunities are available to support your ongoing development and career aspirations.
• Collaborate in a supportive, inclusive, and mission-aligned culture.
• Opportunity to lead meaningful initiatives that support employee wellbeing.

🏋️‍ Physical Demands: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA’s established safety levels at all times.

⚖️ Equal Employment Opportunity

Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole.  Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.

📝️ How to Apply

Join us in building brighter futures.

📝️ Ready to Apply?

Join us in building brighter futures.

Apply today through our career portal:

 👉 Click here to apply: www.aspiranet.org/careers

✨ Pro Tip: Once you’re in the portal, be sure to create an account to get started on your application! It’s quick, easy, and the first step to making a difference.