Administrative Assistant II Part Time
Location: Antioch, CA, USA
Notice
Requisition Number: 11850
Position Title: Administrative Assistant II
External Description:
Your Impact
The Part-Time (18 hours a week) Administrative Assistant II provides general program administrative support. Major responsibilities include supporting front office, maintenance of multiple databases, adherence to program/client file record requirements, maintaining and reconciling program fund requests and oversight of routine office operations.
Your Skills and Duties
- Provide general reception for the office.
- Operate a multi-line phone system.
- Manage petty cash account.
- Reconcile petty cash account.
- Process fiscal fund requests and reconciliations.
- Maintain program donation records.
- Code and submit all reimbursements and vendor invoices.
- Manage in-coming and outgoing mail.
- Inventory and purchase all office supplies.
- Produce meeting minutes and correspondence.
- Complete Administrative tasks related to on-boarding and off-boarding.
- Complete administrative tasks related to on-going Humana Resource processes.
- Prepare safety meeting materials for monthly safety meeting
- Data enter.
- File manage.
- Complete annual archiving
- Perform periodic file audits.
- Scan and copy.
- Clean and stock office supplies.
- Schedule and maintain conference/meeting room calendars and meeting space appearance.
- Generate accurate and timely database reports.
- Serve as local technical support related to agency equipment.
- Complete personal administrative paperwork.
- Prepare clear, concise written reports and summaries.
- Comprehend and follow directions.
- Clearly convey instructions to others.
- Demonstrate sensitivity and responsiveness to cultural differences.
- Maintain appropriate professional boundary areas with staff, partners, clients and community resources.
- Maintain client and employee confidentiality per HIPAA, and other confidentiality laws.
- Model Aspiranet’s values, represent the agency in a professional manner, and abide by the agency’s Professional Code of Ethics.
- Perform additional duties as assigned by the Core Program Director.
Education & Work Experience
- A minimum of two years’ experience in clerical and business office operations
- Proficient in Microsoft Office Suite; Outlook, Word, Excel.
- Experience working in a Windows- based environment including communications software using remote and file transfer protocols.
- Proficient organizational skills with the ability to prioritize multiple tasks.
- Flexibility to manage assigned workload in order to meet specified task deadlines.
- Competent in operating and maintaining standard office equipment such as a multi-functional machine (copier/printer/scanner/fax), postage meter, etc.
- Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Department of Justice (DOJ) Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid California Driver’s License and clean driving record (Motor Vehicle Report) if required to drive for this position.
Compensation: DOE
Benefits: Aspiranet is a collaborative environment where everyone has a voice in creating the best possible outcomes for our clients and our staff. We offer an exceptional work environment and a competitive benefits package for full-time employees. Our benefits package is robust, aimed at keeping you healthy and well, financially secure, providing a work-life balance, and protecting you from the unexpected.
Aspira means hope. We are a network of people bringing hope forward. We look forward to learning what makes you passionate.
EEO/AA
Aspiranet is proud to be an equal employment opportunity employer; all applicants will be given full consideration under state, local, and federal law.
Job Category: Foster Care & Adoption
City:
State:
Community / Marketing Title: Administrative Assistant II Part Time
Company Profile:
EEO Employer Verbiage:
EEO/AA
Aspiranet is proud to be an equal employment opportunity employer; all applicants will be given full consideration under state, local, and federal law.
City: Antioch
State: California
County:
Location_formattedLocationLong: Antioch, California US