📍 Location: On-Site – Brentwood, CA

📅 Schedule: Full-Time | Non-Exempt

📈 Reports to: Program Supervisor/Center Director

💰 Pay Range: $ 18.00 - $20.00

✨ Make a Meaningful Impact

Aspiranet, a leading California-based nonprofit dedicated to supporting children, youth, and families, is seeking a compassionate Administrative Assistant to join our Family and Community division. In this position, you will support families' identified needs and resources available to meet those needs. By creating a safe and engaging environment, you’ll ensure that families have the support they need to thrive.

❤️ About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the tools to succeed. Our six divisions span foster care and adoption, transitional aged youth, residential, intensive home-based services, behavioral health, and family and community. Every role at Aspiranet contributes to something greater—helping to create a future where opportunity, hope, and healing are within everyone’s reach.

📝 Position Summary

The Administrative Assistant II provides general program administrative support. Major responsibilities include supporting the front office, maintenance of multiple databases, adherence to program/client file record requirements, maintaining and reconciling program fund requests, and oversight of routine office operations.

🔍 Key Responsibilities

• Provide general reception for the office.
• Operate a multi-line phone system.
• Manage petty cash account.
• Reconcile petty cash account.
• Process fiscal fund requests and reconciliations.
• Maintain program donation records.
• Code and submit all reimbursements and vendor invoices.
• Manage in-coming and outgoing mail.
• Inventory and purchase all office supplies.
• Produce meeting minutes and correspondence.
• Complete Administrative tasks related to on-boarding and off-boarding.
• Complete administrative tasks related to on-going Human Resource processes.
• Prepare safety meeting materials for monthly safety meeting
• Data enter.
• File manage.
• Complete annual archiving
• Perform periodic file audits.
• Scan and copy.
• Clean and stock office supplies.
• Schedule and maintain conference/meeting room calendars and meeting space appearance.
• Generate accurate and timely database reports.
• Serve as local technical support related to agency equipment.
• Complete personal administrative paperwork.
• Prepare clear, concise written reports and summaries.
• Comprehend and follow directions.
• Clearly convey instructions to others.
• Demonstrate sensitivity and responsiveness to cultural differences.
• Maintain appropriate professional boundary areas with staff, partners, clients and community resources.
• Maintain client and employee confidentiality per HIPAA, and other confidentiality laws.
• Model Aspiranet’s values, represent the agency in a professional manner, and abide by the agency’s Professional Code of Ethics.
• Perform additional duties as assigned by the Core Program Director.
• Required to work weekends and evenings.

Education and Work Experience 

• A minimum of two years’ experience in clerical and business office operations
• Proficient in Microsoft Office Suite; Outlook, Word, Excel.
• Experience working in a Windows- based environment including communications software using remote and file transfer protocols.
• Proficient organizational skills with the ability to prioritize multiple tasks.
• Flexibility to manage assigned workload in order to meet specified task deadlines.
• Competent in operating and maintaining standard office equipment such as a multi-functional machine (copier/printer/scanner/fax), postage meter, etc.
• Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Department of Justice (DOJ) Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid California Driver’s License and clean driving record (Motor Vehicle Report) if required to drive for this position.

💻 Work Environment & Schedule

On-site work at the Center and community location in Brentwood, CA.

40 Hour Full Time Position

❤️ Why Aspiranet?

Access to the free Aspiranet Employee Perks Program. Enjoy exclusive discounts on entertainment, travel, wellness, pet care, gym memberships, theme parks, and more

Access to our employee assistance program including 24/7 crisis line; up to 6 counseling sessions per issue.

Training opportunities are available to support your ongoing development and career aspirations.

Collaborate in a supportive, inclusive, and mission-aligned culture.

Opportunity to lead meaningful initiatives that support employee wellbeing.

🏋️‍ Physical Demands: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. In accordance with the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

This position typically operates in a standard office environment. The noise level is generally quiet and remains within OSHA’s established safety levels at all times.

⚖️ Equal Employment Opportunity

Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole.  Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.

📝 How to Apply

Join us in building brighter futures.

👉 Ready to Apply?

Join us in building brighter futures.

Apply today through our career portal:

👉Click here to apply: www.aspiranet.org/careers

✨ Pro Tip: Once you’re in the portal, be sure to create an account to get started on your application! It’s quick, easy, and the first step to making a difference.