Administrative Assistant – WAI Department & COO North Office

Richmond, CA 

📍 Location: On-Site – Richmond, CA
📅 Schedule: Full-Time – Non-Exempt
💼 Department: WAI Department / COO North Office
📈 Reports to: Core Division Director
💰 Pay Range: $25.00–$28.00/HR

✨ Make a Meaningful Impact

Aspiranet, a leading California-based nonprofit dedicated to supporting children, youth, and families, is seeking a detail-oriented and proactive Administrative Assistant to join our WAI Department and COO North Office team in Richmond, CA. If you thrive in a collaborative environment, enjoy balancing multiple priorities, and are passionate about supporting systems that ensure safety, compliance, and program success, we’d love to hear from you.

❤️ About Aspiranet

Aspiranet is a mission-driven social services agency with a proud legacy of supporting California communities since 1975. Our services are delivered statewide through six divisions: Foster Care & Adoption, Transitional Aged Youth (TAY), Residential, Intensive Home-Based Services, Behavioral Health, and Family & Community. At Aspiranet, every role contributes to something greater—helping to create a future where opportunity, hope, and healing are within everyone’s reach.

📝️ Position Summary

The Administrative Assistant provides essential support to both the WAI Department and the COO North Office. This role is pivotal in ensuring safety and compliance, coordinating projects, tracking data, and supporting agency operations. The position also serves as a backup to the Senior Administrative Assistant when absent, with responsibilities including fiscal processing, scheduling, reception, and coordination with CDAAs on program, fiscal, and HR inquiries.

🔍 Key Responsibilities

• Provide administrative support to the WAI team, including safety and compliance monitoring, training of safety coordinators, and assisting with policy and procedure development.
• Compile data, track reporting requirements, and coordinate projects across the division.
• Support Divisional Administrative Assistants by responding to inquiries and managing documentation for Finance, HR, IT, WAI, Fund Development, and Communications.
• Provide administrative support to the COO North Office, including correspondence, filing, travel coordination, calendaring, reception, vendor relations, and mail processing.
• Coordinate and organize meetings, events, and trainings; attend as needed and record/distribute minutes.
• Maintain professional boundaries and demonstrate cultural sensitivity in all interactions.
• Perform additional duties as assigned by the Core Division Director.

✅ Qualifications

• 3+ years of administrative assistant experience required
• 2+ years of experience supporting quality assurance or site safety preferred
• Experience in project coordination and office management
• Proficient in Microsoft Office Suite, Excel, databases, and office equipment
• Strong written and verbal communication skills, with excellent customer service
• Ability to work independently or collaboratively, prioritize tasks, and meet deadlines
• Flexibility to travel occasionally to agency offices
• Meets all Community Care Licensing employment conditions (fingerprint/child abuse clearance, TB/health clearance, valid CDL, and clean driving record)

💻 Work Environment & Schedule

• On-Site – Richmond, CA
• Monday – Friday (8:00 AM – 5:00 PM)

❤️ Why Aspiranet?

• Paid Time Off: 13 holidays, 10 vacation days, 10 sick days
• Healthcare: Medical, dental, vision + employer-paid premium medical & dental
• Retirement: 403(b) with employer matching
• Income Protection: Life, AD&D, disability, accident, and critical illness coverage
• Growth: Ongoing training, professional development, and advancement opportunities
• Support: Employee Assistance Program (24/7 crisis line + 6 counseling sessions)
• Perks: Commuter program, mileage reimbursement, employee recognition, and discount programs

⚖️ Equal Employment Opportunity

Aspiranet is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the organization as a whole. Aspiranet strives to provide our employees with a workplace that is welcoming, inclusive of differing world views, cultures, and lived experiences.

📝️ How to Apply

Join us in building brighter futures.

👉 Apply today through our career portal: www.aspiranet.org/careers

✨ Pro Tip: Once you’re in the portal, create an account to get started on your application. It’s quick, easy, and the first step to making a difference.