As an Administrative Assistant at Aspiranet, you will work in an office environment, unlike most others. You will be part of a team who is passionate and committed to improving the lives of children, families, and communities. To be successful, you'll be genuine, warm, show interest, and have sensitivity to cultural differences.  The support you provide to your team will directly impact the work the staff does with their clients. Our team has a great sense of collaboration and comradery.

YOUR OPPORTUNITY

As an Administrative Assistant  representing the local program office, you’ll provide high-level support to an interdisciplinary  team, including the Program Director, Supervisors, Social Workers, and client-facing staff, who share your dedication to making a difference in the lives of others.  You will be relied upon to prioritize multiple situations at once and take the lead to determine what support or resources are needed. You will be supporting the front office by overseeing routine office operations, processing the program’s financial and human resources documentation, maintaining multiple spreadsheets and databases, data entry and filing of client and administrative files, managing the locales’ petty cash, and interfacing with multiple departments, program staff, and clients. It will take creativity and drive to go from one pivotal task to another while maintaining patience and exhibiting professionalism in times of high stress.  You’ll communicate and utilize Outlook to coordinate meeting schedules and appointments and provide meeting support such as  creating agendas and taking meeting minutes. 

 
YOUR REWARDS

Aspiranet offers a competitive salary, an exceptional team-based environment, and a great benefits package that includes employer-paid healthcare, dental, vision and wellness care. Aspiranet rewards you for the work you do – recognizing your contributions, passion and engagement with your clients  to help them meet their goals.

YOUR QUALIFICATIONS

• At least two years’ of experience working in an administrative assistant or secretarial capacity 
• Customer-service focused 
• Detail oriented
• Proficient in the Microsoft Office Suite
• Experience working in an office setting using various office technologies and equipment
• Strong organizational skills
• Basic understanding of invoicing and coding, banking and money handling
• Strong written and oral communication skills
• Ability to prioritize tasks, work independently, and meet deadlines 
• Must meet all required conditions of employment including background clearances
• HIPAA experience is not required but is of significant value to the role. 

YOUR GROWTH

As a social services agency, Aspiranet provides opportunities to build a long and varied career path.  In our family-like environment, you’ll be supported as well as provide support to others just entering the field.  You will have the opportunity to develop new skills and advance within the organization.


OUR MISSION
Aspiranet is a one-of-a-kind social service agency dedicated to building a world where all children and youth are loved and cared for, and all families have the resources to thrive. Founded in 1975, our core mission is to help California kids and families. Aspiranet’s services include foster care and adoption family support, residential care, support for youth making the transition from foster care to adulthood, mental and behavioral health services, intensive home-based care, and community-based family resources. We provide services throughout California.

Aspira means hope. We are a network of people bringing hope forward. We look forward to learning what makes you passionate.