Core Division Administrative Assistant

Requisition Number: 10561

Position Title: Core Division Administrative Assistant

External Description:

What's Your Calling?

You can find a job or you can find your mission. We've got some big challenges. We want you to help us make a meaningful difference.

Aspiranet is a one-of-a-kind social service agency dedicated to building a world where all children and youth are loved and cared for, and all families have the resources to thrive. Founded in 1975, our core mission is to help California kids and families. Aspiranet's services include foster resource family support, residential care, adoption services, support for youth making the transition from foster care to adulthood, mental health services, intensive home-based care, and community-based family resources. We provide services throughout the state.

Join Our Mission

Everyone who is part of Aspiranet is passionate about the important work they do. You'll join a group of like-minded people who care deeply about the children and families in our care. 

Your Future Team

When you work for Aspiranet, you join a committed team whose efforts positively affect children and families. 

Your Impact

The Core Division Administrative Assistant supports the Core Division Director in all aspects of providing quality services, administrative services, and general and program-specific support. Specific responsibilities include office administration and supervision of Administrative Assistants (Levels I-III) for their specific Division including program fiscal requests, files, payroll, report writing and submission, coordination of projects and timelines throughout the region, and ensuring that all districts in the region are in compliance with Aspiranet’s policies and protocols. 

Your Skills and Duties

• Supervise and provide guidance, support, and training to the Administrative Assistants in the Division offices.  
• Provide administrative support services for the Core Division Director:  
• Maintain business correspondence  
• Maintain filing system  
• Coordinate travel arrangements  
• Process mail (for Division and Core Division Director)  
• Fax and copy documents  
• Compose and distribute memos as directed by the Core Division Director  
• Provide reception and screening of calls  
• Maintain calendar for Core Division Director  
• Coordinate events planning  
• Complete administrative projects, and type documents as directed  
• Project Management – organizing Core Division Meetings/events, attending meetings/conference calls and taking and distributing meeting minutes, working with the Senior Administrative Assistants/HQ Department staff to create program fiscal standards (per contract and agency audit requirements), etc.  
• Compile program data for the Core Division Director  
• Direct information, inquiries, etc. to the appropriate district office  
• Review the program’s secretarial procedures, files, etc. for the Core Division Director  
• Prepare reports, quote estimates for materials, equipment, etc. for the Core Division.  
• Serve as a member of the Senior Administrative Assistant Leadership Team.  
• Liaison with vendors, programs and headquarters.  
• Support and model Aspiranet’s values, represent the Agency in a professional manner and abide by the Agency’s Professional Code of Ethics.  
• Maintain appropriate professional boundaries with staff, foster parents, clients and community resources.  
• Demonstrate sensitivity and responsiveness to cultural differences  
• Perform additional duties as assigned by the Core Division Director.  

Education and Work Experience 

• Two years minimum of office experience including proficiency in office management and project implementation, trained in clerical and business office procedures, excellent interpersonal and customer service skills and excellent written and verbal communication skills.  
• Supervisory experience or well exhibited supervisory capacity.  
• Proficient in Microsoft Office, database management and the Internet, including communications software using remote and file transfer protocols as well as operating and maintaining standard office equipment.  
• Flexibility to manage the assigned workload in order to meet task deadlines either working individually or as a team player.  
• Organized self-motivated, ability to multi-task and prioritize multiple projects.  
• The desire to learn and understand the needs of clients and Agency staff.
• Ability to travel to district offices when necessary.  

Licenses and Certifications

• Meets all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Fingerprint and Child Abuse Index clearance, TB/Health Physical, valid CDL and clean driving record.
• Meets all compliance requirements of federal, state, and country regulations by periodic sanction checks.  

Compensation: Competitive DOE 

Benefits: Aspiranet is a collaborative environment where everyone has a voice in creating the best possible outcomes for our clients and our staff. We offer an exceptional work environment and a competitive benefits package for full-time employees. Our benefits package is robust, aimed at keeping you healthy and well, financially secure, providing a work-life balance, and protecting you from the unexpected.
 
Aspira means hope. We are a network of people bringing hope forward. We look forward to learning what makes you passionate.

Job Category: Behavioral Health

City:

State:

Community / Marketing Title: Core Division Administrative Assistant

Company Profile:

EEO Employer Verbiage:

EEO/AA

Aspiranet is proud to be an equal employment opportunity employer; all applicants will be given full consideration under state, local, and federal law.

City: Turlock

State: California

County:

Location_formattedLocationLong: Turlock, California US